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Designation: Purchase Executive

Job Description
•To understand the requirement of production and D&D Department for purchase.
• To invite the best competitive price from at least 3 vendors.
• To negotiate best payment term
• To negotiate rate with maximum possible discount.
• Make sure there would be only written transaction for purchase of any Item.
• Get vendor approval with vendor data registration
• To seek approval from HOD’s from important / High valued material
• Prepare the PO and get it approved from respective HODs.
• Follow up of the purchase order raised.
• To ensure the quantity and quality / brand / technical specification of items are received as per the PO.
• To prepare the GIIR and send the items to QC Dept. for Quality Check After entering the receipt of items in Tally.
• Any items rejected by the QC Dept. is to be returned to the vendor with the rejection note, proper records in Tally, and ensuring replacement / adjustments in Invoices from the vendors.
• To maintain the list of approved suppliers/Service provider.
• Organize data of suppliers on computer in soft copies and hard copies.
• Maintain record of GIIR, P.O., challan, for new/ sample/ approved items.
• Submit daily report of P.O. placed / material receipt / Expected Date of receipt of material
• To review the pending P.O. every day/week
• To maintain the list of approved suppliers, service providers & outsources.
• Evaluation/Re-evaluation of suppliers to be done every month.
• Keep the file updated- credit period of suppliers
• To keep the Tally records updated including receipt note, Invoices, rejections.
• To Co-ordinate between Production Department, Stores Department, D&D Department and the Suppliers. To make regular /daily follow up with the suppliers for the pending material and purchase invoices. To ensure proper outwards of material from stores. To Review the indents from Stores and Production on a regular/Daily basis. To find new suppliers to buy in optimum rates and Quality components. To review the physical stock of all items in stores. To submit the approved invoices to the accounts departments in time and inform Accounts Dept. for advance payment to vendors by submitting a copy of PO to them along with agreed terms & conditions.
• Monitor the tally entries.
• Presenting Weekly & Monthly Store report to the management.
• Other work as assigned by Departmental Head and Management.

Job Specification

Educational Qualification:
• Diploma/degree in electronics, or any other graduate , Diploma / Degree in Material Management
• Minimum 3-4 years experience in store & Purchase.
• Computer skills
• Ms- Office including Tally/ Excel
• Internet, Email
Required Skills
• Knowledge of electronics components
• Excellent customer service (Internal) and interpersonal skills
• Bookkeeping/Documentation skills
• Analytical and problem solving skills
• Decision making skills
• Time management skills
• Strong operations experience in receiving & managing stock and inventory Ability to organize and prioritize multiple tasks.
• Effective verbal and listening communications
• Be honest & Trustworthy
Having good behavioral aspects


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